THIS WEEK
Define done before you delegate
A long response can look finished while the claims, audience details, or recommendation you need are still missing.
A definition of done turns that ambiguity into a reviewable result. The AI either meets the checklist or pauses and names the gap.
“Your AI has a role. Does it know when to stop?”
IN 30 SECONDS
3 KEY TAKEAWAYS
Name the decision
State who will use the output and what decision it must support.
Define the evidence
List required sections, approved sources, limits, and facts the AI must not assume.
Write the pause rule
Require the AI to stop, label the draft incomplete, and ask for the missing input.
“A smooth process makes AI work.”
Why this matters
A role such as “campaign strategist” shapes the voice, but not the finish line. It lacks approved claims, clear audience details, and a recommendation ready for approval. Define the required evidence, completion criteria, and when AI should pause for help.
This reflects NIST’s broader guidance: define the task, human oversight, and measures of success. AI can prepare and check the work, but a person must verify the evidence, resolve gaps, and approve the result.
LEARNAIR™ PODCAST
LATEST EPISODE
Listen for one better handoff
Choose one episode from the LearnAIR™ playlist that relates to your work. Capture one useful idea, test one small change in a safe task, and keep it only if the output becomes easier to review.
Real conversation for a ore human AI future.
AI USE CASE
Build a brief that can finish or pause
Use AI to prepare a campaign brief only from approved inputs. Before it drafts, have it compare the available material with the definition of done. It should return one of two statuses: READY FOR REVIEW when every required element is present, or PAUSED FOR INPUT when a missing or conflicting fact prevents completion.
THE WORKFLOW
✦ Define the user and decision
✦ List required sections and limits
✦ Name approved sources
✦ Set facts that cannot be assumed
✦ Apply the finish checklist
AI CAN PREPARE
✦ Check that the task names both
✦ Draft in the required structure and length
✦ Use and cite only the supplied sources
✦ Flag gaps and conflicting inputs
✦ Report READY FOR REVIEW or PAUSED FOR INPUT
YOU STILL OWN
✦ Confirm the decision is correctly framed
✦ Approve what belongs in the final brief
✦ Approve claims and source access
✦ Resolve ambiguity and exceptions
✦ Accept, revise, or reject the work
DIRECT© PROMPT
Create a decision-ready output with a stop rule
Copy the prompt, replace every square-bracket placeholder, and attach only0 material you are permitted to use
TRY THIS WEEK
SMALL STEPS. BIG PROGRESS.
Choose one recurring output
In 2 minutes, name who will use it and the decision it supports.
Write the definition of done
In 4 minutes, list the required sections, approved sources, length limit, and facts the AI must not assume.
Add one pause rule
In 2 minutes, complete this sentence: “Pause and ask for help when [condition].”
Ready for review
Check that the AI returns every required element and labels the result READY FOR REVIEW.
Paused for input
Remove one required input or add a conflict. Success means the AI reports PAUSED FOR INPUT instead of disguising the gap as finished work.
Human part
Refine any criterion the tests exposed, then assign one person to maintain the card when approved claims, prices, policies, or source material change.
AI IN THE NEWS
OpenAI launches Space for shared work in ChatGPT
Space brings Pages, uploaded files, and related work together in one place. Teams can create a space for a project, add source material, and collaborate on editable Pages while each person uses their own ChatGPT agent.
UPCOMING EVENT
AI Adoption Programs That Stick Why Training Alone Fails
Training can build knowledge and confidence, but workplace behavior also needs direction, reinforcement, and support. This online session explores change management, leadership, AI champions, and practical ways to carry learning into everyday work.
October 29, 2026 • 7:00–8:00 PM GMT • Online. Designed for business leaders, managers, HR and learning professionals, AI champions, and enablement teams. No technical or coding experience is required.
SHARE YOUR THOUGHTS
Send this to the reviewer who keeps finding hidden gaps
Forward this issue to the marketer, seller, engineer, manager, or operations lead who reviews AI-assisted work. A useful note to add: “Let’s try this on one recurring output and agree on what complete means before the next draft.”
